Library Board

Members:

Robert Booz, Chairman

Lynn Johnson, Vice Chairman

Jan Wenzel, Treasurer

Eric Infeld, Recording Secretary

Jane Eriksen, Chairman Emeritus

Shari Adams

David Foster

Anne Mueller

R. David Turley

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2019 Meeting Dates

Jan. 8, Feb. 12, Mar. 12 (canceled), Apr. 9, May 14, June 11

July 9, Aug. 13 (no meeting), Sept. 10, Oct. 8, Nov. 12, Dec. 10

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED MINUTES

APPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

October 8, 2019

7:30 P.M.

Meeting called to order – 7:34 P.M.                                                              

Present, Robert Booz, Jane Eriksen, David Foster, Lynn Johnson, Anne Mueller, and Jan Wenzel.  Absent: Shari Adams, Eric Infeld, and David Turley.  Also attending: Christine Michaud, Library Director. 

I. Public Comments/Communications – Information about the Association of Connecticut Library Boards’ 2019 Trustee Leadership Conference was received. Jane Eriksen and Bob Booz are tentative attendees.

II. Minutes – September 10, 2019 –Passage of the minutes of the September meeting was deferred until there is a quorum of members eligible to vote.  

III. Financial Reports

    1. Board – Large payments from Board Controlled Funds were for the Rebranding and Space Planning efforts.
    2. Librarian – The first quarter of finances is tracking according to plans except for paper and panty supplies which are loaded to the first part of the year.

IV. Librarians’ Reports

                1. Director – Circulation numbers are markedly increased over the prior year’s numbers. This is due to the effects of auto renewals.  The new audio-visual equipment is on order.  The staff development day was a successful use of time for all involved. 

                 2. Youth – The story time sessions are showing increased attendance having been restarted in September after the usual summer break.

V. Committee Reports

  1. Strategic Plan Quarterly Update – Christine Michaud presented the Strategic Plan showing noteworthy progress on a significant majority of items. The Board was extremely pleased with both the presentation and its format.
  2. PALS – A mini Book Sale is scheduled for November 30, 2019
  3. Building and Maintenance – A discussion about the use of the Library’s parking lot during the Durham Fair revealed a number of issues. Up to eight State Police cars were parked on the Library lawn despite there being many open, paved parking spots available or blocked by traffic cones.  Questions were raised about potential damage of the septic field.  The Durham Fair is issuing parking passes for the lot and these are apparently being used for other than those directly involved in public safety.  This included a family with children and lawn chairs going to the evening entertainment.  United Churches of Durham using the lot for its members despite the Town’s renting the lot for over 15 years.  Bob Booz moved and Lynn Johnson seconded a motion “To examine the use of the Library parking lot before and during the Durham Fair including meeting with appropriate parties.” It passed unanimously.

VI. New Business

    1. Board Election Results – Bob Booz, Eric Infeld, and Lynn Johnson were elected at the annual Town Meeting to fill new three-year terms.
    2. Upcoming Election of new officers – nominating committees – Jane Eriksen and Anne Mueller volunteered to be on the nominating committee. David Turley was also proposed to be on the committee.

VII. Old Business

      1. Staff Development Day – debrief –This was covered during the Director’s Report.
      2. Succession Planning – This was tabled until the next meeting.

The meeting was adjourned at 8:46 p.m.

Respectfully submitted,

Robert Booz

Recording Secretary

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

September 10, 2019

7:30 P.M.

Meeting called to order – 7:30 P.M.

Present: Shari Adams, Robert Booz, Jane Eriksen, Eric Infeld, David Turley and Jan Wenzel.  Absent: David Foster, Lynn Johnson, and Anne Mueller.  Also attending: Christine Michaud, Library Director.

I. Public Comments/Communications – A concern was raised regarding the stone marker in front of the Library. Corrective gardening will be requested and a response will be sent.

II. Minutes – July 11, 2019 –Jan Wenzel moved and Jane Eriksen seconded a motion to accept the minutes. The motion passed unanimously.

III. Financial Reports

    1. Board – Robert Booz moved to close the Development Fund with a zero balance. It was seconded by David TurleyThe motion unanimously passed.  
    2. Librarian – The final fiscal year-end report was presented. It showed a minor overage of approximately $4,700.  It was noted that the extraordinary expense of the final benefits payment to the previous Library Director, a Town expense, was covered by Library budget savings.

IV. Librarians’ Reports

  1. Director – Planning is underway for the One Book, One Community event. The brand rollout was begun on September 10 with all materials converted to the new logotype.
  2. Review of Statistics – The State Library reports comparing the Durham Public Library to the state as a whole and the state designated economic group showed the Library exceeds, by a significant margin, per capita numbers for circulation, library visits, and program attendance.

V. Committee Reports

  1. PALS – a mini Book Sale is being considered for the fall.
  2. Building and Maintenance – A review and prioritization of maintenance requirements will be refreshed.
  3. Space Planning – Report/Recommendation from August meeting – A presentation was made by Robert Booz that outlined conclusions and recommendations for space reallocation and improvement. Jane Eriksen moved and Eric Infeld seconded a motion to accept the space planning recommendations and move forward with project planning for the proposed changes.  It passed unanimously.  The Space Planning committee will proceed with possible future consultation by Deanna Dewey.

VI. New Business

    1. Wall Lighting in new book area – Jane Eriksen and Christine Michaud reported to the Board on problems with the existing lighting fixtures. Shari Adams moved and Jan Wenzel seconded a motion to purchase and install new fixtures.  It unanimously passed.
    2. Town Meeting 10/7/19. Library Board Elections – Board members Robert Booz, Eric Infeld, and Lynn Johnson’s terms are expiring.  They will need to be reelected to be able to serve a next term.

VII. Old Business

      1. Agenda of upcoming meetings – This was tabled for future action.
      2. Other – Nothing noted.

The meeting was adjourned at 9:01 p.m.

Respectfully submitted,

Robert Booz

Recording Secretary

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

July 11, 2019

7:30 P.M.

Meeting called to order – 7:30 P.M.

Present: Robert Booz, Jane Eriksen, David Foster, Lynn Johnson, Anne Mueller, and Jan Wenzel.  Absent; Shari Adams, Eric Infeld, and David Turley.  Also attending: Christine Michaud, Library Director.

Anne Muller Acting Chair for David Turley

  1. Public Comments/Communications – None noted
  2. Minutes – June 11, 2019 – Jane Eriksen moved and Jan Wenzel seconded a motion to accept the minutes. A correction to the date of the PALS reception was noted. This was discussed and added to the motion.  The motion passed unanimously.
  • Financial Reports
    1. Board – The report on Board Controlled Funds was briefly discussed. There was a recategorization of one line item which will be made for the next report.
    2. Librarian – The final fiscal year end numbers were not available from Town Hall in time for the meeting. Preliminary numbers look like all accounts, save the director’s salary line, will be within expectations.Librarians’ Reports
  •  
  • Librarian Reports
  1. Director – There was a patron who fell in the parking lot. It occurred when the person was transitioning from a walker into their car.  EMS was called; however, treatment was declined.  The state police responded to an alarm from the security system.  It was easily resolved.  Hoopla was successfully started with initial patron responses positive.
  2. Strategic Planning –
    1. Status of current goals – The goals agreed to by the Board and the Director have been substantially completed. The Board expressed its appreciation for the efforts of the Library staff and especially the Director.
    2. Discussion of future goals – There are three key areas of concentration for the coming year: teens, space planning and marketing & branding. The Board agrees with these priorities.
  • Committee Reports
  1. PALS – The annual PALS reception will be held on August 23rd.
  2. Building and Maintenance – There was nothing to note, a welcome departure from prior months.
  • New Business
  1. Fine policy review – This was placed on hold for the to determine the effects of the auto-renewal trial that will begin on September 1 and run for 6 months
  2. Renewal policy review – The Director recommended a trial for the auto-renewal program before action is taken to finalize the policy.
  • Old Business
    1. Agenda of upcoming meetings – This was tabled for future action.
    2. Other – Nothing noted.

The meeting was adjourned at 8:42 p.m.

Respectfully submitted,

Robert Booz

Recording Secretary

2019 Minutes

LIBRARY Minutes 06-11-2019

LIBRARY Minutes 05-14-2019

LIBRARY Board minutes April2019

LIBRARY Minutes 03-12-2019

LIBRARY Minutes for 01-08-2019

2018 Minutes

LIBRARY Minutes for 12-11-2018

LIBRARY Board Minutes 11-13-2018

LIBRARY Board Minutes 10-09-2018

Sept. 2018 minutes

LIBRARY Board Minutes 08-14-2018

LIBRARY Board Minutes 07-10-2018

LIBRARY Board Minutes 06-12-2018

LIBRARY Board Minutes 05-08-2018

LIBRARY Board Minutes 04-10-2018

LIBRARY Board Minutes 2-13-2018

LIBRARY Board Minutes 01-09-2018