Appendix 1


As a general statement of policies, the Library is in accord with the following principles approved by the ALA Council in the LIBRARY BILL OF RIGHTS:

  • Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the Library serves.  Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  • Libraries should provide materials and information presenting all points of view on current and historical issues.  Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  • Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  • Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  • A Person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  • Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Freedom to Read Foundation
The First Amendment to the United States Constitution guarantees all individuals the right to express their ideas without governmental interference, and to read and listen to the ideas of others. The Freedom to Read Foundation was established to promote and defend this right; to foster libraries and institutions wherein every individual’s First Amendment freedoms are fulfilled; and to support the right of libraries to include in their collections and make available any work, which they may legally acquire.

Appendix 2

Click here to download the Statement of Concern about Library Materials form

Please fill out all parts of form and return to the Library Director or leave at the circulation desk.

Appendix 3

Loan Periods, Fines, Lost and Damaged Books

Loan Periods

  • Most books, including books on CD and tape: 3 week loan period, 2 renewals permitted, unless there are holds
  • Fast Track books: 1 week loan period, no renewals
  • DVDs and videocassette: a 1 week loan period,  no renewals
  • Non-fiction (travel, instructional etc.) DVDs and videocassettes: 3 week loan period, 2 renewals
  • Periodicals: 1 week loan period, 2 renewals, unless there are holds
  • Museum passes: 2 day loan period, no renewals (one per pass per person)
  • Art prints: 2 months, no renewals


  • Fines are assessed daily for overdue items
  • Most adult and young adult materials: $.10 per day,  $5.00 maximum
  • Children’s materials: $ .05 per day,  $2.00 maximum
  • Fast Track books: $.25 per day, $5.00 maximum
  • DVDs and videocassettes: $1.00 per day , $5.00 maximum
  • Museum passes: $5.00, $50.00 maximum

Lost Items

Items that have not been returned within three weeks of the due date are considered lost. At that point, the patron’s card is charged with the replacement cost of the item. The patron is given the option to purchase a new copy of the item in lieu of paying the replacement cost. A receipt is given to the patron upon payment or replacement. If the lost item is found within 6 months of payment, the amount paid, less any fines owed, will be refunded on presentation of receipt; in case of a replacement copy, the patron may keep the original item.

Damaged Items

When an item is returned damaged, the Library will determine if the patron should be held responsible for the damage, in which case, the patron will be charged for the cost of the item’s replacement.

Appendix 4 

Fire Emergency Procedures

  • Whoever sees a fire or smells smoke should pull the alarm and proceed to inform person-in-charge
  • Pull fire alarm even for small fires or when the smell of smoke is detected – pull stations are located at all exit doors.
  • Begin directing patrons to exit the building immediately
  • Person-in-charge should call 911 to give additional information – see flames, smoke etc. If for safety, the call cannot be made in building, do it immediately upon exiting
  • To the extent safely possible, all areas of the Library must be searched to ensure public and staff have exited; person in charge may designate others to check different areas and lower level of the building
  • Only use elevator to evacuate a handicapped person from lower level. If it is not safe, get the person into “area of refuge” in stairwell of emergency exit in room on the left
  • Always close doors after all people have left an area; for safety and as a sign to others that the room has been cleared
  • Staff should congregate on the lawn at corner of Maple Ave. and Main St.
  • Use judgment  when to try putting put out small fire (trash can e.g.) with fire extinguisher or other method; but always pull fire alarm first (in this situation, you may wait a bit before calling 911)

Pull station locations:

Main floor: in hallway, near entrance on the right
Activity room:
near north exit
Lower level:
in room on the left, on left near exit door; in room on the right, on the right as you enter

Appendix 4b

Power Failure Procedures 

The Library Director or her/his designee should try to determine the cause and extent of the power failure. Use the following numbers for information:

Town Hall, First Select Person’s Office: 860-349-3625
Town Hall, Public Works: 860-349-8253
Connecticut Light & Power: 860-286-2000

  • If the power does not return in five minutes prepare to evacuate patrons and staff from the lower level
  • If the power failure is at night, proceed to evacuate the whole building, following the emergency/fire evacuation procedures already in place. Do not allow customers to use rest rooms
  • Put a sign on the door indicating that the Library is closed due to a power failure
  • If power is expected to be restored shortly and it is feasible for staff to wait, employees should remain in the building.  If power is not restored within 30 minutes after closing to the public, the director or her/his designee may elect to close the Library and dismiss staff
  • Notify any staff member who may be reporting to work
  • Inform groups who may have scheduled meetings

Please note:

  • The alarm system has a battery backup so the building can be ‘armed’
  • The computer system will automatically be protected by a UPS back up
  • Light switches and circuit breakers should be turned off so that when the power is restored the appropriate lights in the building are off
  • A flashlight will be available at these locations:
    • Circulation desk (under desk, left)
    • Children’s reference desk (under desk, left)
    • Workroom (typewriter desk)
    • Lower level (meeting room, on left, on left side; meeting room on right, right side)
    • Main floor activity room (under mantel)

When power is restored, call LION 860 347-1704 and ask that all Millennium ports be shut down before logging in to Millennium again. If it is after 5:00, or on a weekend, call 860 874-6624, the LION emergency number.

Appendix 4c

Severe Weather Conditions Procedures

The Library is a public service institution, and every effort is made to maintain regular hours for the public. The director or her/his designee will make the decision to close in the case of severe weather conditions based upon:

  • Condition of the Library’s parking lots and walkways*
  • Availability of staff to open and operate the Library: minimal staffing level is defined as two staff members in the building at all times
  • Condition of the building’s equipment
  • Hazardous traveling conditions
  • Requests for closure by local or state agencies

The Library will not automatically make changes in Library hours based on any other institution’s actions, including RSD 13 schools. Once the decision to close or to open late is made by the director or designee, the following actions/notifications must take place:

  1. Notify staff members scheduled to report
  2. Announce the closing to patrons in the building
  3. Ensure that all children in the Library will be picked up by a responsible adult (if that is not possibe, follow the guidelines in the “Unattended Children Policy“)
  4. Put a sign on the front door stating the reason for closing
  5. Change the Library phone message (if able)
  6. Put the Library closing information on the Library website (if possible)
  7.  E-mail closing announcement to appropriate media (if possible)

For information, especially on Saturdays after 5:00, the person in charge may call Durham Emergency Management at 860 343-6735.

*All exits and sidewalks must be clear of snow; a path must be cleared through snow on the lawn for old library front door exit; back staircase of old library must also be cleared and a path to parking lot made

Appendix 5

Click here to download the Application For Use Of Durham Public Library Meeting Rooms

Please fill out all parts of forms and return to the Library Director or leave at the circulation desk.

Appendix 6

Click here to download Release of Responsibility form

Please fill out all parts of forms and return to the Library Director or leave at the circulation desk.

Appendix 7 

Click here to download Adult Volunteer Application

Please fill out all parts of forms and return to the Library Director or leave at the circulation desk.

Appendix 7b

Click here to download Volunteen Application

Must be 12 years old or older.

Please fill out all parts of forms and return to the Library Director or leave at the circulation desk.

Appendix 7c

Click here to download Community Service Application

Must be 12 years old or older.

Please fill out all parts of forms and return to the Library Director or leave at the circulation desk.