Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Kary Strickland

Eric Enfeld

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2017 Meeting Dates

January 10

February 14

March 14

April 11

May 9

June 13

July 11

August 8

September 12

October 10

November 14

December 12

 

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

Meeting of May 9, 2017

Meeting called to order – 7:38 P.M.

 

Present: Shari Adams, Bob Booz, Jane Eriksen, David Foster, Eric Infeld, Lynn Johnson, Anne Mueller, Kary Strickland, and David Turley.  Also attending: Cyndi Shirshac and Christine Michaud

 

  1. Bob Booz moved that the agenda be modified to address the community survey results first. Anne Mueller seconded.  The motion passed unanimously.

 

  1. Strategic Planning\Community Survey – Christine Michaud presented extensive information from the recently completed community survey. There were a total of 433 responses received compared to 169 in the previous survey.  Detailed results were presented and discussed.  The Board discussed the findings noting the high degree of patron satisfaction.  Especially noted is the increase in satisfaction of adult programs and the digital collection.  A .pdf format will be sent to Board members,  Results will be shared with the appropriate Town representatives, especially the Board of Finance.  The Strategic Planning committee will review the Strategic Plan in light of survey results.

 

  • Public Comments/Communication – none noted.

 

  1. Minutes – February 14, 2016 – A motion was made by Anne Mueller and seconded by Bob Booz to accept the minutes as submitted. It passed unanimously.

 

  1. Financial Reports
  2. Board – There were no significant changes.
  3. Librarian – The Director’s report on the financial status of the current budget year within expectations, however, as of the date of the Board meeting, no bills have been paid by the Town since April 13, 2017

 

  1. Librarians’ Reports
  2. Director – This area was discussed during the overall discussion of the community survey.
  3. Youth Services – No additional items were added to the discussion.

 

  • Committee Reports
  1. PALS – The Book Sale is scheduled for May 20, 2017.
  2. Maintenance – No new items were noted.

 

 

  • New Business
    1. Budget Strategy – This was tabled due to the need for more strategic planning consideration.
    2. Dog Wash June 25 – The consensus was this is a worthwhile program to continue.

 

  1. Old Business
    1. Food for Fines – This was a successful goodwill exercise that was well received by pat
    2. Other – None noted

The meeting was adjourned at 8:55

 

 

 

 

Respectfully submitted,

 

Robert H. Booz

Secretary

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

Meeting of April 11, 2017

Meeting called to order – 7:38 P.M.

 

Present: Shari Adams, Bob Booz, Jane Eriksen, David Foster, Lynn Johnson, Anne Mueller, Kary Strickland and Cyndi Shirshac.  Not Present: Eric Infeld and David Turley

 

  1. Public Comments/Communication
    1. Green Commission – Tina Gossner- A request was made to plant a cherry tree where the existing, now dead, red maple is planted. The Board appreciates the offer and it was gladly accepted.
    2. Other – A donation from the Lions Club was noted.

 

  1. Minutes – February 14, 2016 – A motion was made by Jane Eriksen and seconded by Lynn Johnson to accept the minutes as submitted. It passed unanimously.

 

  • Financial Reports
  1. Board – The report showed minor activity primarily related to book purchases by the Board. The state monies (formerly C-Car funding) is expected to be spent down for books by year end. Due to programmatic and state budget issues, this funding will likely not be renewed.
  2. Librarian – The Director’s report on the financial status of the current budget year noted no issues of concern or out of the ordinary.

 

  1. Librarians’ Reports
  2. Director – There is a leak over the large print books area. This has been reported to the Town.  Over 380 strategic planning surveys have been received.  This more than double the response rate of the past survey.
  3. Youth Services – The Tea Party was a great success with many participants.

 

  1. Committee Reports
  2. PALS – The Book Sale is scheduled for May 20, 2017. Book donations are now being accepted.
  3. Maintenance – There was discussion of the need for garden bed maintenance over the summer. While the Town crew does do some mulching and mowing, bed maintenance requires weeding and pruning.  A new contractor will be sought.

 

  1. New Business
    1. Response to Budget Proposal – There was considerable discussion about the Board of Finance Budget Hearing. Cuts to the Library Board approved budget submission would considerably affect services offered.  This will likely result in reduced operating hours.  The Director presented a comparison of staffing and open hours from other Connecticut libraries.  The Library currently has among the lowest staff to open hours ratio in the state.  Attendance at the Board of Finance meeting on April 18, 2017 is strongly advised.
    2. Other – None Noted.

 

  • Old Business
    1. Food for Fines – This program of fine forgiveness for a food donation to the local food bank will be from April 24, 2017 through April 29, 2017.
    2. Other – None noted

The meeting was adjourned at 8:50

 

 

 

 

Respectfully submitted,

 

Robert H. Booz

Secretary