Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Eric Infeld

Jan Wenzel

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2019 Meeting Dates

Jan. 8

Feb. 12

Mar. 12

Apr. 9

May 14

June 11

July 9

Aug. 13

Sept. 10

Oct. 8

Nov. 12

Dec. 10

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

March 12, 2019

Meeting called to order – 7:31 P.M.

Present: Shari Adams, Bob Booz, Jane Eriksen, Eric Infeld, David Foster, Lynn Johnson, Anne Mueller, David Turley, and Jan Wenzel. Also attending: Christine Michaud, Library Director.

I. Public Comments/Communications – None noted

II. Minutes – January 8, 2019 – Anne Muller moved and Lynn Johnson seconded a motion to accept the minutes as submitted. The motion passed unanimously save for abstentions by Jane Eriksen and Eric Infeld.

III. Financial Reports

  1. Board – A new field entry has been added to the Board Controlled Funds report to recognize the Connecticut Humanities Council Grant.
  2. Librarian – The Director reported that all budgeted line items are within projections for the year with only minor exceptions noted.

IV. Librarians’ Reports

  1. Director – February weather suppressed attendance at some activities. The roof continues to have periodic leaks with replacement of the roof membrane anticipated once the winter weather breaks. The new ticketing system for patrons to obtain museum passes obtained by PALS is working very well.  There has been no feedback from the Board of Finance on the Library’s budget submission.  The new self-check system has been installed.  It is a marked improvement from the obsolescent technology it replaced. There was a detailed discussion of book, and DVD fines.  David Turley moved and Anne Mueller seconded a motion To align DVD fines and renewals with book fines and renewals.  It unanimously passed.
  2. Semi-Annual Statistics – The statistical package was discussed.

V. Committee Reports

  1. PALS – Mini Golf – There have been many positive comments about the event. Patrons greatly appreciated the new activity.
  2. Building Maintenance/Space Planning – The Space Planning committee will be meeting in the coming weeks. It will integrate appropriate feedback from the branding discussions.

VI. New Business

  1. Acceptance of CT Humanities Grant – Jane Eriksen moved and Jan Wenzel seconded a motion To accept the Connecticut Humanities Council Grant and authorize board controlled funds not to exceed $2,400 to meet the grant requirements. It passed unanimously.
  2. Update of Children’s room. – Anne Mueller moved and Lynn Johnson seconded a motion To replace the cushions in the Children’s room from the Development fund at a competitive bid for this service. It passed unanimously.

VII. Old Business

  1. 2019-2020 Budget – No action needed.
  2. Other

The meeting was adjourned at 8:59  p.m.

Respectfully submitted,

Robert H. Booz

Secretary

 

APPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

January 8, 2019

Meeting called to order – 7:30 P.M.

Present: Shari Adams, Bob Booz, David Foster, Lynn Johnson, Anne Mueller, David Turley, and Jan Wenzel. Absent: Jane Eriksen, Eric Infeld.  Also attending: Christine Michaud, Library Director.

I. Public Comments/Communications – None noted.

II. Minutes – December 11, 2018 – Anne Mueller moved and Lynn Johnson seconded a motion to accept the minutes for December 11, 2018. It passed unanimously.

III. Financial Reports

  1. Board – Shari Adams reported there were no major fund balance changes for the Board Controlled Funds report.
  2. Librarian – The Director explained all accounts are generally at the expected level of spending for this point in the current budget plan. The Children’s Media account shows spending for audio books that can be checked out and taken home.

IV. Librarians’ Reports

  1. Director – The self-check machine has been ordered. There is a grant opportunity for Space Planning assistance that the Director is currently pursuing. The Director reported that she was told by the Finance Director of the Town to keep the expected electricity expense for the upcoming budget year flat based on a Town purchasing agreement.
  2. Other – LION has been approached by book vendor Baker & Taylor regarding a replacement for the Overdrive system.

V. Committee Reports

  1. Strategic Plan Quarterly Update – The Director presented a detailed summary of where the Library stands regarding the Board approved Strategic Plan. The vast majority of items are well underway and meeting objectives.
  2. PALS – The upcoming Mini Golf fundraising activity was discussed.
  3. Building Maintenance/Space Planning – There have been a series of issues with the heat, including uncontrolled heating in the Activity Room during a recent meeting. An update on the Space Planning Committee’s activities was given by Bob Booz.

VI. New Business

  1. Agenda for Future Meetings – David Turley presented ideas for agenda planning for the upcoming year that brought periodic and recurring focus topics.
  2. Early Close on March 2, 2019 – Lynn Johnson moved and Anne Mueller seconded a motion to close early for the Mini Golf activity on March 2, 2019 at a time to be determined by the Director to prepare. It unanimously passed.

VII. Old Business

  1. 2019-2020 Budget – The Director reported on her discussions with the Board of Finance regarding the 2019/2020 budget submission.
  2. Durham Fair parking – David Turley will meet with the State Police to establish a policy for the use of the Library parking area for the Durham Fair.

The meeting was adjourned at 8:43 p.m.

Respectfully submitted,

Robert H. Booz

Secretary

2018 Minutes

LIBRARY Minutes for 12-11-2018

LIBRARY Board Minutes 11-13-2018

LIBRARY Board Minutes 10-09-2018

Sept. 2018 minutes

LIBRARY Board Minutes 08-14-2018

LIBRARY Board Minutes 07-10-2018

LIBRARY Board Minutes 06-12-2018

LIBRARY Board Minutes 05-08-2018

LIBRARY Board Minutes 04-10-2018

LIBRARY Board Minutes 2-13-2018

LIBRARY Board Minutes 01-09-2018