Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Eric Infeld

Jan Wenzel

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2019 Meeting Dates

Jan. 8

Feb. 12

Mar. 12

Apr. 9

May 14

June 11

July 9

Aug. 13

Sept. 10

Oct. 8

Nov. 12

Dec. 10

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED MINUTES

January 8, 2019

Meeting called to order – 7:30 P.M.

Present: Shari Adams, Bob Booz, David Foster, Lynn Johnson, Anne Mueller, David Turley, and Jan Wenzel. Absent: Jane Eriksen, Eric Infeld.  Also attending: Christine Michaud, Library Director.

I. Public Comments/Communications – None noted.

II. Minutes – December 11, 2018 – Anne Mueller moved and Lynn Johnson seconded a motion to accept the minutes for December 11, 2018. It passed unanimously.

III. Financial Reports

  1. Board – Shari Adams reported there were no major fund balance changes for the Board Controlled Funds report.
  2. Librarian – The Director explained all accounts are generally at the expected level of spending for this point in the current budget plan. The Children’s Media account shows spending for audio books that can be checked out and taken home.

IV. Librarians’ Reports

  1. Director – The self-check machine has been ordered. There is a grant opportunity for Space Planning assistance that the Director is currently pursuing. The Director reported that she was told by the Finance Director of the Town to keep the expected electricity expense for the upcoming budget year flat based on a Town purchasing agreement.
  2. Other – LION has been approached by book vendor Baker & Taylor regarding a replacement for the Overdrive system.

V. Committee Reports

  1. Strategic Plan Quarterly Update – The Director presented a detailed summary of where the Library stands regarding the Board approved Strategic Plan. The vast majority of items are well underway and meeting objectives.
  2. PALS – The upcoming Mini Golf fundraising activity was discussed.
  3. Building Maintenance/Space Planning – There have been a series of issues with the heat, including uncontrolled heating in the Activity Room during a recent meeting. An update on the Space Planning Committee’s activities was given by Bob Booz.

VI. New Business

  1. Agenda for Future Meetings – David Turley presented ideas for agenda planning for the upcoming year that brought periodic and recurring focus topics.
  2. Early Close on March 2, 2019 – Lynn Johnson moved and Anne Mueller seconded a motion to close early for the Mini Golf activity on March 2, 2019 at a time to be determined by the Director to prepare. It unanimously passed.

VII. Old Business

  1. 2019-2020 Budget – The Director reported on her discussions with the Board of Finance regarding the 2019/2020 budget submission.
  2. Durham Fair parking – David Turley will meet with the State Police to establish a policy for the use of the Library parking area for the Durham Fair.

The meeting was adjourned at 8:43 p.m.

Respectfully submitted,

Robert H. Booz

Secretary

APPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

December 11, 2018

Meeting called to order – 7:31 P.M.

Present: Shari Adams, Bob Booz, Jane Eriksen, Lynn Johnson, Anne Mueller, David Turley, and Jan Wenzel. Absent: David Foster, Eric Infeld.

Also attending: Christine Michaud, Library Director.

  1. Public Comments/Communications – None noted.
  2. Minutes – November 13, 2018 – Jane Eriksen moved and Anne Mueller seconded a motion to accept the minutes for November 13, 2018 with minor changes. It passed unanimously.
  3. Financial Reports
    1.  Board – Shari Adams reported minor fund balance changes for the Board Controlled Funds.
    2. Librarian – The Director noted that the spending accounts are all within appropriate levels for the time of year.
  4. Librarians’ Reports
    1. Director – The self-check machine, long past its support by the vendor, is in the process of replacement. A discount for the newest generation of machine is available if ordered by December 31, 2018.  The Board of Finance has allocated spending as a capital improvement so the replacement will be ordered in time for the discount to apply. It will be ordered in time for the discount to be utilized.  A considerable effort was put forth during November and early December to prepare the Director’s budget request for the next fiscal year.
    2. Other – An update on the Space Planning Committee’s activities was given by Bob Booz
  5. New Business
    1. 2019-2020 Budget – The Director distributed her recommendations for the new fiscal year budget. It has kept many line items flat to a very modest increase.  The Library Wages follow the negotiated agreement as approved by the Town.  Bob Booz moved and Shari Adams seconded a motion to accept the Director’s budget for submission to the Board of Finance for the 2019-2020 fiscal year. It passed unanimously.
    2. Board Fiscal Policy Proposal – Bob Booz presented a draft policy to address Board Controlled Funds. A number of comments were made and changes to the draft were discussed at some length.  Anne Mueller moved and Lynn Johnson seconded a motion to adopt a policy concerning Board Controlled funds.  It unanimously passed.
  6. Old Business
    1. Durham Fair parking – David Turley will meet with the State Police to establish a policy for the use of the Library parking area for the Durham Fair.
    2. Other – None Noted

The meeting was adjourned at 8:55 p.m.

Respectfully submitted,

Robert H. Booz

Secretary

2018 Minutes

LIBRARY Board Minutes 11-13-2018

LIBRARY Board Minutes 10-09-2018

Sept. 2018 minutes

LIBRARY Board Minutes 08-14-2018

LIBRARY Board Minutes 07-10-2018

LIBRARY Board Minutes 06-12-2018

LIBRARY Board Minutes 05-08-2018

LIBRARY Board Minutes 04-10-2018

LIBRARY Board Minutes 2-13-2018

LIBRARY Board Minutes 01-09-2018