Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Kary Strickland

Meetings:  Second Tuesday of every month at 7:30 pm

2016 Meeting Dates

January 12

February 9

March 8

April 12

May 10

June 14

July 12

August 9

September 13

October 11

November 8

December 13

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES

October 11, 2016

7:30 P.M.

 

Meeting called to order – 7:35 P.M.

 

Present:; Bob Booz, Jane Eriksen, David Foster, Lynn Johnson, Kary Strickland, David Turley and Cyndi Shirshac.  Not Present: Shari Adams, Anne Mueller

 

 

  1. Public Comments/Communications – None noted

 

  1. Minutes – Jane Eriksen moved and Lynn Johnson seconded a Motion to accept the September 13, 2016 minutes. Approval was unanimous with Bob Booz’ abstention.

 

  • Financial Reports
  1. Board – Board funds were briefly discussed with no action needed
  2. Librarian –Cyndi Shirshac presented the Library financial report. It added an analysis column to simplify analysis. All accounts are within expectations.

,

  1. Librarians’ Reports
  2. Director – The Director reported that Karyn Leahy has tendered her resignation but has offered to work if needed during a short term replacement process. The Director presented some ideas about how to organize into a Youth Services area that will encompass the Children’s and Young Adult programs.  The Board found the ideas intriguing and asked for more information in order to proceed.
  3. Youth Services – Total circulation has increased and programs are well received.

 

  1. Committee Reports
  2. PALS – The annual membership and fundraising efforts are underway.
  3. Maintenance – The installation of new HVAC is still undergoing some minor adjustments. The Town’s Building Official, Dick McManus, will not sign off until the changes are made. The stairs at the north end of the Library are now replaced.

 

  1. New Business
    1. New Member “On Boarding” Process – Eric Infeld was elected as the newest Board member at the Town Annual Meeting. Kary Strickland and David Foster will be working on his onboarding.
    2. Board Officers for 2016/2017 – The nominating committee of Shari Adams and Anne Mueller will be confirming the slate of candidates.

 

  • Old Business
    1. Staff Development Day 9/22/16 – The Director reported that the day was a success for the staff. Specific programs at the Wallingford library were noted.  Some were discussed as possible additions to the Library’s outreach efforts.
    2. Taste of Durham – Jane Eriksen talked about the extensive efforts by PALS to make the Taste of Durham a success. PALS would like assistance from the Board to make the experience better for attendees.  David Turley suggested some help the Board could offer in the registration and initial admissions process.

 

 

 

Adjourned: 8:45 p.m.

 

Respectfully submitted,

Robert Booz, Secretary

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES

September 13, 2016

 

Meeting called to order–7:35 P.M.

 

Present: Shari Adams, Jane Eriksen, David Foster, Lynn Johnson, Anne Mueller, Kary Strickland, David Turley, Cyndi Shirshac and Christine Michaud. Not Present: Bob Booz

 

  1. Public Comments/Communications
    1. ACLB meeting Friday November 4th. Possible attendance was discussed.

 

  1. Minutes – July 12, 2016 Lynn Johnson moved and Anne Mueller seconded a Motion to accept the July 12, 2016 minutes. Approval was unanimous.

 

 

  • Financial Reports
    1. Board – Shari Adams reported that funds were expended on materials. The current situation with the state’s delivery service makes future dependence on C-Car funds unwise.
    2. Librarian – There was nothing extraordinary to report on the expenditure of town funds. Allocation of funds within the materials budget is at the discretion of the librarian and Cyndi has used circulation data to readjust these figures.

 

  1. Librarians’ Reports
    1. Director – The Summer Reading program went well. YA participation dropped as a result of the absence of the YA librarian and the high school’s decision not to tie their requirements to the library’s program.
    2. Assistant Director – Christine Michaud was officially welcomed in her new position and complimented on her work on the library’s website. Future direction of the website was discussed.
    3. Children’s librarian – results of the summer Children’s Services survey were shared.

 

 

  1. Committee Reports
    1. PALS – The board will need to take on a more important role in the leadership of the Taste of Durham. David Turley will attend the next PALS meeting.
    2. Maintenance – The maintenance of the gardens has been unsatisfactory. The garden committee will meet to discuss future plans.

 

  1. New Business
    1. Budget Update – There is a need for better communication between the Library Board of Trustees and the Town Board of Finance. David Turley will begin attending Board of Finance Meetings.
    2. Local History Room – Christine Michaud is initiating a new project to revitalize the local history room and collection. Board policies will be developed in accordance with RUSA guidelines.
  • Old Business
    1. Staff Development Day 9/22/16 – The library will be closed on 9/22/16 to enable the staff to visit the Wallingford Public Library’s collaboratory and to meet with Eric Hansen to learn more about the state library’s researchIt CT website.
    2. Board Status – Three members will be elected at the town meeting on October 3rd. Board officers will be selected at the board’s November meeting.

 

 

Adjourned: 8:57 p.m.

 

Respectfully submitted,

 

Anne Mueller, Acting Secretary

 

 

 

 

 

UNAPPROVED

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

AGENDA

October 11, 2016

7:30 P.M.

 

 

  1. Public Comments/Communications

 

  1. Minutes – Sept 13, 2016

 

  • Financial Reports
  1. Board
  2. Librarian

 

  1. Librarians’ Reports
  2. Director
  3. Youth Services

 

  1. Committee Reports
  2. PALS
  3. Maintenance

 

  1. New Business
    1. New Member “On Boarding” Process
    2. Board Officers for 2016/2017

 

  • Old Business
    1. Staff Development Day 9/22/16
    2. Taste of Durham

 

 

 

  1. David Turley, Chair