Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Eric Infeld

Jan Wenzel

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2019 Meeting Dates

Jan. 8

Feb. 12

Mar. 12

Apr. 9

May 14

June 11

July 9

Aug. 13

Sept. 10

Oct. 8

Nov. 12

Dec. 10

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

 

May 14, 2019

7:30 P.M.

Meeting called to order – 7:30 P.M.

Present: Robert Booz, Shari Adams, Jane Eriksen, David Foster, Lynn Johnson, David Turley, and Jan Wenzel. Absent: Eric Infeld. Also attending: Christine Michaud, Library Director.

  1. Public Comments/Communications – No correspondence or comments noted
  2. Minutes – April 9, 2019 – The minutes as prepared by Eric Infeld were reviewed. A minor correction was noted to remove the word “Agenda” from the title section.  Shari Adams moved and Jane Eriksen Lynn seconded a motion to accept the minutes as submitted.  The motion passed unanimously except for an abstention by Bob Booz.
  3. Financial Reports
    1. Board – The report on Board Controlled Funds was presented. There is a need to reclassify an expenditure to the Development Fund from the Gifts/Memorials line of the report.
    2. Librarian – The Director reported that all budgeted line items are within projections
  4. Librarians Reports
    1. Director – The Director reported that the roof replacement has been completed and been signed off by the Town. The Library will have a float in the Memorial Day Parade. The resignation of the Children’s Director was noted with disappointment at the loss of Alexandra Klaus.  The position has been advertised and applications are being received.
    2. CT Humanities Grant – Branding. Decision on Logo. – A long discussion about the four offerings from the Rebel firm took place.  There was general consensus about the “tree” logo, however the Board was not entirely comfortable with that option.  The Director will pursue modifications based on the sense of the Board.
  5. Committee Reports
    1. Subcommittee on Space Allocation – Next steps beyond the Subcommittee’s presentation were discussed. It was agreed that professional space planning assistance be sought.  Bob Booz moved and Anne Mueller seconded “a motion to engage a space planning professional for an amount not to exceed $4,000 to assist the Library in the allocation of spaces in the Library.”  It unanimously passed.
    2. Other – None were addressed
  6. New Business
    1. Borrowing and circulation policy review – Not addressed due to time constraints
    2. Other – None noted.
  7. Old Business
    1. 2019-2020 Budget – The Budget prepared by the Director and approved by the Board was approved by at the Town Meeting.
    2. Update of the Children’s Room – The slat wall has been installed and other approved refresh/updates are largely complete.

The meeting was adjourned at 9:08 p.m.

Respectfully submitted,

Robert Booz

Recording Secretary

APPROVED MINUTES

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

April 9, 2019

7:30 P.M.

Meeting called to order – 7:34 P.M.

Present: Shari Adams, Jane Eriksen, Eric Infeld, David Foster, Lynn Johnson, David Turley, and Jan Wenzel. Also attending: Christine Michaud, Library Director.

  1. Public Comments/Communications – Jane Eriksen shared a presentation of History of the Durham Library 1733 – 1963. Two thank you notes received for programs and to the Board.
  2. Minutes – March 12, 2019 – Jane Eriksen moved and Lynn Johnson seconded a motion to accept the minutes as submitted. The motion passed unanimously
  3. Financial Reports
    1. Board – Development fund was used to pay for the cushions in the Children’s room as approved in prior Board meeting. Payment for branding made from grant.
    2. Librarian – The Director reported that all budgeted line items are within projections for the year with only minor exceptions noted.
  4. Librarians’ Reports
    1. Director –
    2. Semi-Annual Statistics
  5. Committee Reports
    1. PALS – Mini Golf – Mini golf did well and was successful with excellent reviews. Book sale is planned for 5/18 and PALS will be sorting books on Tuesday and Thursday evenings
    2. Strategic planning quarterly review – Director reviewed the progress on strategic plan. Progress is in line with expectations.  Next update is planned for June/July.  Strategic planning process needs to be reviewed and Board needs to decide on what it wants to do.
  6. New Business
    1. Homebound delivery service – Director presented to Board proposal for a homebound delivery service.  Expectations are that appropriate staff polices are developed.  Agreed that proposal should be amended to only be in Durham. Motion from David Foster seconded by Jan Wenzel to a accept the policy as amended.  Motion passed unanimously.
    2. Status of Lamps in New Fiction area – lamps need to be replaced. Director will come back to Board with options.
  7. Old Business
    1. 2019-2020 Budget – Budget request has been reviewed with Board of Finance and in general is being maintained to be presented as part of of town budget.
    2. CT Humanities Grant – Branding – meetings underway with consultant – presentations to Board and staff will be upcoming
    3. Update of Children’s room – see above on cushions
    4.  Other
      1. Subcommittee on Space reported findings. David Foster reviewed process the committee used and relayed the findings on where space is considered adequate or considered o be inadequate to meet the needs.  At May meeting will have deeper discussion and prioritize based on overall ratings of categories as presented by subcommittee.  Once this prioritization is complete will also consider how updating and freshening the library will be included.

The meeting was adjourned at 8:59 p.m.

Respectfully submitted,

Eric J Infeld

Acting Secretary in Bob Booz’s absence

2019 Minutes

LIBRARY Minutes 03-12-2019

LIBRARY Minutes for 01-08-2019

2018 Minutes

LIBRARY Minutes for 12-11-2018

LIBRARY Board Minutes 11-13-2018

LIBRARY Board Minutes 10-09-2018

Sept. 2018 minutes

LIBRARY Board Minutes 08-14-2018

LIBRARY Board Minutes 07-10-2018

LIBRARY Board Minutes 06-12-2018

LIBRARY Board Minutes 05-08-2018

LIBRARY Board Minutes 04-10-2018

LIBRARY Board Minutes 2-13-2018

LIBRARY Board Minutes 01-09-2018