Library Board

Members:

R. David Turley, Chairman

Anne Mueller, Vice Chairman

Shari Adams, Treasurer

Robert Booz, Recording Secretary

Jane Eriksen, Chairman Emeritus

Lynn Johnson

David Foster

Kary Strickland

Eric Enfeld

Meetings:  Second Tuesday of every month at 7:30 pm at the library

2017 Meeting Dates

January 10

February 14

March 14

April 11

May 9

June 13

July 11

August 8

September 12

October 10

November 14

December 12

 

Board Minutes: Current month’s minutes have not been approved:

UNAPPROVED

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

Meeting of February 14, 2017

Meeting called to order – 7:30 P.M.

 

Present: Shari Adams, Bob Booz, Jane Eriksen, David Foster, Eric Infeld, Lynn Johnson, Anne Mueller, David Turley and Christine Michaud & Cyndi Shirshac.  Not Present: Kary Strickland

 

  1. Public Comments/Communications – None noted.

 

  1. Minutes – January 10, 2017 – A motion was made by Eric Infeld and seconded by Anne Mueller to accept the minutes as submitted. It passed with an abstention by Lynn Johnson.

 

  • Financial Reports
  1. Board – The report showed some donation activity with the major expenditure for e-books purchases by the Board.
  2. Librarian – The Director’s report noted that assistance from the town related to financial reporting was limited due to a personnel change.

 

  1. Librarians’ Reports
  2. Director – The use of the electronic magazine program was down.
  3. Youth Services – Gina Monti as Assistant Youth Services Librarian isencouraging in continuing to augment the youth programs.

 

  1. Committee Reports
  2. PALS –Taste of Durham was an overwhelming success.  Tickets were sold out before the event began with some interested parties having been turned away.
  3. Maintenance – The flat roof membrane leakages have continued. The Town has been made aware of the latest problems.
  4. Strategic Planning – Shari Adams gave an update to the survey process and plans to update the strategic plan.

 

  1. New Business
    1. Food for Fines – The Director informed the Board of this valuable program which exchanges fines payment for the contribution of food items for the local food pantry. It is especially helpful in the return of books that are long overdue.
    2. Local History Room. Christine Michaud provided the Board with information regarding the History Room and its holdings.  The intent is to coordinate activities with other local history efforts and make the room more inclusive of materials as appropriate.

 

  • Old Business
    1. Meeting Room Policy – Discussion was limited on this topic.
    2. Taste of Durham 2/4/17 – There was no further discussion not addressed in the PALS report.
    3. Charging Station – It appears that activities to place a charging station outside of the Library are progressing. The Board reiterated its resolution that such a charging station be located at the far north end of the parking lot.  It also noted that the agreement with the Town required such a station be budget neutral for the Library.  Accordingly, the concept of the charging station accepting credit cards for services will only meet that requirement if the generated revenue is returned to the Library to offset its electrical costs. Anne Mueller suggested that the Town consider paying the electric fees for the Library out of its budget, similar to the group purchasing of fuel oil. The Board concurred.

 

 

 

Meeting Adjourned: 8:43 P.M.

 

Respectfully submitted,

 

Robert H. Booz

Secretary

DURHAM PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES

Meeting of January 10, 2017

Meeting called to order – 7:35 P.M.

 

Present: Shari Adams, Bob Booz, Jane Eriksen, David Foster, Eric Infeld, Anne Mueller, Kary Strickland, David Turley and Cyndi Shirshac.  Not Present: Lynn Johnson

 

 

  1. Public Comments/Communications – None noted.

 

  1. Minutes – December 13, 2016 – A motion was made by Jane Eriksen and seconded by Anne Mueller to accept the minutes as submitted. It passed unanimously.

 

  • Financial Reports
  1. Board – The report showed minor activity primarily related to book purchases by the Board.
  2. Librarian – The Director’s report on the financial status of the current budget year noted no issues of concern or out of the ordinary.

 

  1. Librarians’ Reports
  2. Director – December was a quiet month with good participation in programs with attendees at over 180. The website video created by Christine Michaud for the 12 Days of Christmas was very well received.
  3. Youth Services – Gina Monti will be joining the staff as Assistant Youth Services Librarian beginning January 17, 2017. This will enable more staff coverage in the Children’s Room

 

  1. Committee Reports
  2. PALS – Planning for the Taste of Durham continues at a rapid pace.  Members of the Board will assist in stream lining entry at the door for the beginning of the evening.
  3. Maintenance – New leaks have appeared in the History Room and Children’s Room. There continues to be a learning curve with the thermostats of the HVAC system. There are zones that do not have both heating and cooling associated with the thermostatic controls.
  4. Strategic Planning – The status of the Strategic Plan was discussed at some length. It was decided that the survey which became an integral part of the initial strategic planning process be re-administered.  The Director and her staff agreed to help with the survey process.  There were comments offered about how to increase the number of respondents that are not regular Library users including those that use the Library only for meetings.

 

  1. New Business
    1. Emergency/Disaster Plan – The Director is working with Town officials to make sure that the Emergency/Disaster plan is up to date.
    2. Agenda for February Meeting – There is no special topic for the February meeting.
    3. Meeting Room Policy – The Director reported a request by a commercial business to meet monthly at the Library. The Board discussed the June 2012 policy which limits meetings to 4 per year.  There is a discrepancy with the documentation on the website between the policies posted and the directions on the website on how to request a meeting room.  The Director will research the different versions.

 

  • Old Business
    1. FY 2017/2018 Budget – A motion was made by Robert Booz, seconded by Anne Mueller to accept the Director’s budget recommendation as the Durham Public Library budget for Fiscal Year 2018. The motion passed unanimously.
    2. Taste of Durham 2/4/17 – There was no further discussion not addressed in the PALS report.

 

 

 

 

Respectfully submitted,

 

Robert H. Booz

Secretary